Student Group Financial Guidelines

Below you will find all of the current policies regarding HMS/HSDM student group finances. If you have any questions, feel free to email the Student Council Treasurers at student_council_treasurer@hms.harvard.edu

How to do I apply for funding from Student Council?


HMS/HSDM Student Council funding for student organizations run on a quarter system following fiscal quarters: Q1: Jan 1 – Mar 31 Q2: Apr 1 – Jun 30 Q3: Jul 1 – Sept 30 Q4: Oct 1 – Dec 31 Funding applications will be sent out approximately one month before the start of the next quarter. You must apply before the deadline to be eligible for funding. Allocations will be released at the beginning of each quarter. You can find the latest Student Group Funding Request Form at the top menu under "Forms" Note: If a new organization is established mid-quarter, they will not be able to receive any funding until the following quarter.




How can I be reimbursed for student activities?


Fill out the online form for Student Council reimbursements found in the "Forms" menu at the top of this website! We will email you when your check is ready (please keep all original checks until this process is complete). Once your check is ready for pickup (typically a 2-3 week process), one of us will notify you via email. Checks may be picked up from 12:45-1:45pm on Tuesdays inside Student Affairs. If you are unable to collect a check during office hours, please let us know! With your permission, we can a) give checks to friends b) leave checks taped to the whiteboard by Denise Brown's desk for pickup or c) mail them to you. If you have further questions, you can email our Student Council Treasurers at student_council_treasurer@hms.harvard.edu




How do I solicit donations and process funding outside of HMS?


Outside Funding:

  • Student groups who plan to send solicitation letters to prospective donors must submit their letters for review to the Director of Student Affairs (Rosa Soler: rosa_soler@hms.harvard.edu) and the PME Director of Finance (Matt Sandler: matthew_sandler@hms.harvard.edu) for review.
  • Donors should make donation checks out to HMS Student Council and in the notes section MUST indicate the name of the specific student group they are making the donation to. Checks should be mailed to:
HMS Student Council
Vanderbilt Hall 352
107 Avenue Louis Pasteur
Boston, MA 02115
  • Reimbursements each quarter will be taken from the organization’s Student Council allocations first. If the allocated funds run out, then the remaining reimbursements will be taken from the organization’s outside funds balance.
  • Please note that donations to student groups cannot, at present, be deducted from taxes as HMS/HSDM student groups are not registered tax-exempt organizations.




How do I donate to a student organization?


Please note that donations to student groups cannot, at present, be deducted from taxes as HMS/HSDM student groups are not registered tax-exempt organizations. Check donations must be made out to HMS Student Council. In the notes section donors MUST indicate the name of the specific student group they are making the donation to. All donation checks should be mailed to: HMS Student Council
Vanderbilt Hall 352
107 Avenue Louis Pasteur
Boston, MA 02115




How can I create a new student group?


Complete a New Student Group Application found in the "Forms" tab at the top menu of this website. In order to submit your application, you will need the following: 1) Basic student group info (name, leadership contact info, etc.)
2) Faculty advisor (if applicable)
3) Hypothetical quarterly budget
4) Have 50 signatures from current HMS/HSDM students either interested in joining or support the mission of the group. Each application is then reviewed by the general body of the HMS/HSDM Student Council at our monthly meetings. Groups that failed to submit a completed application or do not have a mission that is unique among the currently registered student groups will not be accepted.

If you have any questions about the process, feel free to send an email to student_council@hms.harvard.edu





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